@HIDECHOICE -- Hides one or more choices of a multiple choice field. External Module Spotlight QR Code Shortcut: QR Codes are simple and effective methods to provide additional means for participants to access information and allow them to use their smartphones scanning capabilities to easily visit the study website. REDCap supports of variety of data validation and quality assurance features (see Data Collection Tool Design for guidance on using such features). These notifications may be sent to one or more recipients and can be triggered or scheduled when a form/survey is saved and/or based on conditional logic whenever data is saved or imported. REDCap Data Entry User's Guide & Reference Manual Page 4 Data Entry Fields Figure 4 illustrates an example of a data entry form for a generic database. The best way to become familiar with the question types is to experiment with them -- we recommend you create a practice project and import the Data Dictionary below. If you need to redirect your participants to submit their survey responses to different DAGs, use the Public Survey Dag URLs External module. REDCap is a secure web application for building and managing online databases and surveys. Statistical software might have trouble opening your export file for any number of reasons. [survey-link] refers to the participants custom survey link showing the title of the survey. The variable name for REDCap's optional Participant Identifier is [redcap_survey_identifier], and it does not capture imported data when using the data import tool, nor can the data inputted be pulled into a form/survey field. You may upload files here to save for retrieval later or download previously uploaded files. Inside of the descriptive field label add the smart variable with the proper data. In the Main Project Settings step at the top, find the button to enable surveys in the project. Looking to track changes in your REDCap data and investigate potential data issues? The calculated field can be made to equal the value of the question seen by the user with an if statement, which uses the syntax if([variant_a_shown], [variant_a], [variant_b]). This external module allows you to quickly and easily create QR codes to be displayed right in your survey! Additionally, ad hoc reporting allows REDCap users to create a host of reports based off any elements in the registry. Close all open files and applications. Action Tag Spotlight @MAXCHECKED: The field type Checkboxes (Multiple Answers) is a very commonly used field type in REDCap projects for obtaining multiple answers to a single question. click on the "Hash the Record ID field." 5) Click on "Export Data." Data Exports - How-To Guide 3/31/2017 3 If using Excel, click on the data file to download the data. In this example, we want to ask about Diet, Exercise, and Medication methods only if they say they use those methods to manage their diabetes. You can present participants with different pages based on their responses, or set up a Front Page survey that redirects to different instruments based on the responses. The most commonly used tags are: Answer choices: don't change the associated numeric code! What question types are available in REDCap? Record ID Again, REDCap automatically assigns the unique identifier to the form. This does change a few things, formulas . General Tips User-Friendly Survey Buttons: Often times, it can be unnecessarily cumbersome for participants to answer radio or checkbox questions where the buttons appear too small on their screen or is too difficult to click on mobile phones. In addition to forms, there are several functions of REDCap to help you get your research registry off to a great start. Did you know you can track discrepancies in your data via the Data Quality Module? Please sign up for the drop-in session [link] to get this or other external modules activated. REDCap can create this Record ID for you or you can create it manually. In a longitudinal study however, a single instrument can exist in multiple events, and to correctly identify the field, you need to first indicate the event name. g) Records and fields are marked either new, modified, or unmodified. Once you're familiar with how REDCap formats csv files, you can: The "Field Label" is the text of the question your participants see displayed on the survey page (or that data entry persons see on the data entry page of a database). The IRB has approved REDCap as a platform to perform informed consents remotely and electronically using REDCaps survey features. The default field name is Study_ID. Storage of all personally identifiable data and protected health information should follow your IRB and institutional protocol. Any form could become a survey, although some forms make more sense than others do, for example, a survey could be used to collect demographics for participants, whereas a study management survey is less practical. If you need to edit the "Label" of any answer choices during data collection, be sure that the Label stays associated with the same Code -- so, if the answer choice "Chips" had the code value of "1" when you started the project, it should keep the code value of 1 throughout the project. By going to the, To see what data has been in a field, and what changes have been made over time, you can press the, The only time when you can clear out the logs is when you choose to. [aggregate-mean: fields: parameters]: The mean/average of a field across all records in a project. Tufts Clinical and Translational Science Institute, Integrating Underrepresented Populations in Research, Clinical and Translational Science Graduate Program, Junior Faculty Research Career Development Forum, Blue Star Investigator Certificate Program, Patient-Centered Outcomes Research Institute (PCORI), Biomedical and Health Data Sciences Collaborative (BHDSC), CLINICAL RESEARCH STAFF QUARTERLY TRAINING: Peer-to-Peer Onboarding: Techniques for Training Your New Coworker (or Yourself! This is why we strongly recommend you put your project into Production before collecting data in Production mode, any project changes that could result in data loss require administrative approval. Record ID. Want research participants to complete surveys in different order, or even skip entire sections? Create a new Text Box field or Notes Box field and in the Action Tag field insert the Action Tag as. Concerned about bots filling out your public surveys? Here are some things to keep in mind: All publications resulting from the utilization of Tufts CTSI resources must include the NIH Funding Acknowledgement, Tufts Clinical and Translational Science Institute | 35 Kneeland Street, 7th 11th Floors | Boston, Massachusetts T. 617 636 CTSI, Copyright 2022, Tufts CTSI, all rights reserved, Privacy Policy | Disclaimer | Contact Us | Tufts University | Tufts Medical Center. To get the most out of REDCap, please refer to these helpful hints: External Module Spotlight Auto Record Generation: Do you have multiple REDCap projects where youd like to migrate some specific data from one project to another? In development mode, the Other Functionality tab has a button to erase all data. Many customizations can be configured on a per-project or per-survey level for maximum flexibility. This guide describes how to create a customized data report in REDCap. Best Practice: Make sure to specify your projects type under Project Settings on the Project Setup page. The Data Comparison Tool under the Applications menu will allow you to see the similarities and differences between two records with the differences being notably highlighted! If you want to manually set the. The content is solely the responsibility of the authors and does not necessarily represent the official views of the NIH. Where is the Record ID field? To hide a section header, all fields until the next section header must also be hidden. If you change the numeric code associated with an answer choice label, you'll lose the data for the answer choice and/or get it mixed up with data from other answer choices. You can access this through the survey settings and find Survey-specific email invitation field. If you need to use checkboxes for lists larger than 10 options, you can use the Two-column Checks external module to show, Have you ever wished that you could customize REDCap to send, Have you ever wanted to customize where the. A great example of use case would be adding a QR Code at the end of a survey. or other special characters in text fields, it can throw off the columns when viewing it in a stats package. Here are instructions for enabling surveys in your development project: The Manage Survey Participants link will appear in the Data Collection section of the menu ONLY after at least one instrument is enabled as a survey. The Record ID field is normally not an identifier, but users can create their own Record IDs and could potentially use something identifiable, like an MRN or date of birth, but that is not normally advisable. This guide describes REDCaps Project Setup page, which contains the checklist of items to be completed before moving the project into Production (going live). Ideal Example -- plan ahead to avoid label mismatch errors! This is a great way to avoid having to make repetitive variables on your survey (e.g. So click that 'Enable' button. REDCaps E-Consent functionality, available under Survey Settings,allows you to mark a survey as being a consent form. If you drag and drop a new instrument into the first position in the list, it can move this all-important record_id field and delete all your data. Our sample registry is a recruitment registry, used for identifying and contacting potential participants for active studies in our department. This flowchart describes the ways you can send out multiple surveys to participants at one time point or longitudinally, either using the Public Survey URL (anonymous) or using the Participant List (not anonymous). when a participant is reporting multiple things of the same type. It functions similarly to @CHARLIMIT but limits the number of words rather than characters. Need to transfer data from paper surveys, charts, etc., and worry about data accuracy? Contact. The Study Management form (Figure 3) is used for registry management. The Tufts CTSI team is committed to fostering innovative research through all programs and service areas. All integration should be completed in collaboration with the REDCap team. Create a copy of your project, adding TEST to the name, and try new features on the TEST version before repeating it in the real project. Troubled by the lack of customization options for images in your survey or simply want to add some pictures to your survey? Please keep in mind: Wondering how to split up your project into instruments (i.e., forms or surveys)? We recommend that you don't use the yes/no or the true/false fields when creating a survey because the choices are hardcoded in the metadata. Once you begin data collection, moving your project to Productionensures youre maintaining data accuracy and integrity. The Form Status Complete? field exists on every form. The Library has no access to or familiaritywith any statistical packages. This will allow you to create a field where users can enter data in a matrix form. For example, to hide the choice 'Chips', which is coded as '1', enter this Action Tag: @HIDECHOICE='1', To hide both 'Chips' and 'Beans,' which is coded as '6', enter this Action Tag: @HIDECHOICE='1,6'. REDCap is compatible with (and can be used on) desktop computers, laptops, tablets (including iPads), smart phones (both Android and Apple), and any other device having an internet connection. Are you conducting a project that will need a different public survey for different types of participants. The action tag @HIDEBUTTON will disable those buttons! From guidance on how to register for a REDCap account to more comprehensive guides on how to navigate the platform to meet your research needs, this page contains information for all stages of the REDCap project management process. This is useful when you are iteratively testing your project and want to practice your data entry several times, starting with an empty project each time. How do you get all that data out? In REDCap Field Notation, variable names always point to data fields in the project. Each form has a Delete Data for THIS FORM only button, which does just that. Did you know you can turn a field label into a link? In this example, we add a field note if the desired unit mg/dL to the Blood Glucose field and the % unit to the Hemoglobin A1C field. You can create a descriptive field as a warning, explaining the issue and expectations and use branching logic to show it only when the parameters are true/false. Want to present different users with different options for a question, but still use a single variable for analysis? If you have team members who should never be accessing a particular form, it is a best practice to hide it from them by adjusting their permissions. After enabling surveys, go to the Online Designer. Section header fields follow branching logic for all fields until the next section header. The REDCap Mobile App adds a new dimension to the softwares versatility by providing users with a tool for offline data collection when an internet connection is not available. Does your survey response rate seem slow? Use piping, a feature that allows you to add previously collected data into text on a survey. But once you have started collecting data, to change the yes/no or true/false question to a multiple choice would result in corrupted data. Making changes to a project in production, Your first instrument and the record_id field, Using the online designer vs the data dictionary, Understanding how REDCap labels and codes your data. Figure 5 shows we have seven instances of Labs for the Record. Next we build a new variable, if we are piping in responses this variable will need to be in a new . The action tags allow you to suppress data in text fields, the enumerations in radio and checkbox fields, hide field notes and add whitespace to a field label to push down the next field on the PDF page. Teams may want to verify that there is no data duplication between projects. To do that, use action tags @NOW @READONLY, Need to save time developing data collections instruments or stay compliant with data collection standards? If different respondents will complete the other surveys, then a separate project should probably be used for each group of respondents. When the project is in production mode and significant changes need to be made, it is wise to copy the project and make changes to the copy. one instrument, called "My First Instrument,"and, Create questions and make changes one at a time, Access survey settings to change instructions, design, & display, etc. Click "create snapshot of instruments" to back up your instruments before making any major changes. Surveys can be enabled at any time in development mode. Within the survey you can set up a descriptive field labeled Survey Elapsed Time. Are you a PI or Manager supervising staff members who use REDCap? [record-dag-id] 96 [record-dag-label] The name/label of the Data Access Group to which the current record belongs (blank if not in a DAG). Making changes to your project once youve started collecting data can cause data loss. It may be necessary to update the PI Name, IRB Number or Project Ownership information due to staff changes. The data type for each field determines the appearance of the field. Do you want to warn users that they have entered an unexpected value in a way that isnt covered by the built-in field validation options? Participant ID) because it will be used by REDCap as a key variable linking forms for a particular record. Fields Overview Fields Overview Field Types Begin New Section Calculated Check Box . To have a variable appear as its previous value automatically, you can set the Field Annotation to @DEFAULT=[x][previous-instance] for the variable x. You can use rule H to check your project, and it will let you know if there are any discrepancies. Repeating fields work best if you know exactly how many iterations of a field you will have and that it will not change. Using this PDF guide (link to guide), you can set up an e-Consent for your REDCap project to remotely obtain a subjects consent. Download a copy of the Current Data Dictionary and a copy of the projects existing data via a data export (go to Data Exports, Reports, and Stats in the Project ). However, another type of entity exists called 'Smart Variables' that allow you to reference information other than data fields. This guide describes all of the features found in the Optional Modules and Customizations header under the Project Setup page, such as repeatable instruments and events, auto-numbering for records, the randomization module, designating an email field to use for survey invitations and setting a custom record label. REDCap includes tools to communicate securely and safely with participants, members of the research team, and other collaborators. This becomes relevant at upload time. REDCap Docs @ QMUL Record ID Type to start searching REDCap Docs @ QMUL Home . After enabling surveys, go to the Online Designer. Read the guide nedCAPTCHA You can add or overwrite data for existing records by putting the correct record id value in this column. The Registry Toolkit website is supported by the National Center for Advancing Translational Sciences (NCATS), National Institutes of Health, through Grant Award Number UL1TR002489. Would you like to give your surveys modern look and feel? Specific applications include a body map (the over 70 body regions), a smile scale from 1-7 with facial expressions, and 3 representations of teeth and teeth surfaces. It is a customizable, searchable list dashboard. Did you know you can easily compare and contrast information between two records in REDCap in real time? Renaming/re-numbering an e xisting record . Using this Action Tag will not only restrict the character limit to your desired amount but it will also display the number of characters remaining to the user as well. 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